What is When I Work best for?
Mobile-first shift scheduling with auto-scheduling, shift swaps, and labor-cost forecasting, free for up to 75 users. On woska, When I Work sits in the Productivity category as an AI-enhanced platform, and its freemium tier lets you test the real workflow before paying. The practical question is less whether When I Work produces output and more whether it fits capturing information, summarizing it, finding it again, and turning it into next actions without adding another disconnected step.
Who should use When I Work?
- Anyone weighing When I Work for organizing daily work, meetings, notes, search, and follow-through
- People with too many meetings, notes, tabs, or scattered documents
- Teams that want faster search, summaries, and follow-up without manual admin
Core features
When I Work is positioned as an AI-enhanced platform.
Summaries, search, scheduling, note organization, or meeting capture
Helps reduce manual admin and make information easier to retrieve
Common use cases
Use When I Work for organizing daily work, meetings, notes, search, and follow-through
Summarize meetings and pull out action items
Find answers across notes, docs, or web sources faster
Pricing
When I Work has a freemium entry point, so it is reasonable to test the workflow before deciding whether the paid tier is worth it. Watch for limits around credits, seats, exports, usage volume, or commercial features.
Free
$0
Good for testing the workflow before committing budget or moving team work into the tool.
See current pricing
Pro
Paid plan
Usually unlocks higher limits, exports, integrations, commercial use, or collaboration.
See current pricing
Team
Custom
Compare this when seats, usage volume, admin controls, or shared workflows become important.
See current pricing
Prices above are what we last confirmed — vendors change pricing often, so the plan cards link to When I Work's own site to check the current numbers.